9 Essential Event Venue Amenities: The Key to More Bookings

Every day, people get together for work, entertainment, or to celebrate major life events. In all of these situations, they need a place to meet.

Event venues are the solution and are perfect for any type of get-together. Event venue owners can increase revenue significantly when their space is regularly booked. However, getting reservations can be tricky. To become a popular event venue and keep the reservations coming in, you need the amenities guests will value.

We’ll walk you through nine of the most important event venue amenities you can offer and why they are crucial for success.

Understanding Event Venue Amenities and Their Value

When people book event venues, it’s usually to celebrate key moments in someone’s life or for important meetings where organization and appearances are key. Clients look for the best venues to make their event appear more professional, beautiful, impressive, and convenient, according to their needs.

To keep your venue booked out months in advance, you need to offer key amenities that draw people in. You will appear more appealing to clients because of your cost-effective, ready-to-use options that simplify event setup.

9 Amenities Every Event Venue Needs

To make your venue competitive and ensure regular bookings, prioritize these nine venue amenities.

1. Folding Tables

Every event needs tables. These could act as dining tables, workspaces, or displays, but the quality of tables can make a big difference.

Quality folding tables are both sturdy and easy to store away when they’re not needed. They look professional in a business setting and are easy to dress up with a tablecloth for a formal event.

2. Folding or Banquet Chairs

Chairs are also crucial in hosting successful and memorable events. If you go the practical route, then durable folding chairs are easy to store and strong enough to support guests of any size. Although sometimes stiff and unyielding, some folding chairs are quite comfortable, offering bonus points over metal folding chairs.

For more formal events like business conferences, weddings, quinceañeras, and banquets, your guests might prefer sturdy and stylish banquet chairs. These stacking chairs are fully padded, which offers greater comfort for long events. There are also fewer spots for clothing to snag on a banquet chair, which is one reason they’re preferred over folding chairs for events where guests will be wearing formal attire.

In either case, having a few seating options for clients is a great way to book more events.

3. Portable Dance Floor

Many events involve dancing as a form of celebration or performance. While some venues have ballrooms suited for this purpose, it isn’t the only way to host a dance party. A portable dance floor is the perfect option for parties. Dance floor pieces snap together easily over your existing carpet to make a smooth dance floor.

Portable dance floors make your space more versatile. One day, you can have a serious business conference, with a carpeted floor for sound muffling, and the next day, a Latin dance competition with a sprung floor, all thanks to a portable and movable dancing floor.

4. Portable Staging

Many events involve performances or speeches that are best seen when given from a raised platform. Good examples of events requiring stages are band performances, awards presentations, business events, and weddings.

A portable stage makes your space versatile and customizable, so your team can redesign the staging space to best fit their needs. Some events need a centered stage with a lectern for a speaker, while others need staging placed off to the side of a DJ for bands.

5. Partitions for Space Customization

Every event has unique needs and requests. Some will want to divide the space to create more intimate areas, individual spaces for vendors or presenters, or to facilitate breakout sessions during work events.

Avendo moveable partitions enables you to host varied events and reorganize spaces based on client needs.

6. Parking

Parking is crucial for event venues. Too little parking and you’re not going to book larger events that would bring in the most revenue. Large parking garages allow you to host parties of larger sizes, while having designated handicapped spaces can make sure every guest has the access they need.

If parking is confusing at your venue, such as in a downtown location, consider adding parking recommendations on your website. Offering parking validation is another perk that will be appreciated by guests.

7. Wi-Fi

Potential clients will eliminate your venue as an option if it doesn’t have Wi-Fi for their guests. Wi-Fi is essential for digital connectivity.

8. Audiovisual Equipment

Providing your own audiovisual equipment makes your venue more attractive to prospective clients. They won’t have to book a third party to provide the tech, saving them money and hassle.

This equipment can include:

• Screens
• Projectors
• Speakers
• Microphones
• Lighting equipment
• Rigging and cabling

When they use your equipment, they also have the peace of mind of knowing that it will have the proper cables and hookups to work in the event space. You can consider offering this at a cost or as a free service in higher-end establishments.

9. Breakout Meeting Areas

One large open event space is usually the main focus at events, but many events require other rooms and smaller spaces for breakout groups and smaller meetings. Offering smaller meeting rooms can increase the likelihood of getting reservations. Smaller spaces are ideal for breakout sessions and also provide spaces for performers to get ready.

Choosing Event Venue Amenities to Drive Business Success

We’ve discussed nine things that will make your venue space more desirable, but where can you find many of these amenities? The answer: Mity Lite.

At MityLite, we specialize in manufacturing durable, high-quality commercial furniture. We have chairs, tables, dance floors, and more to elevate your space. When you add MityLite products to your supply, you will have the best options for clients and are more likely to get more bookings on the calendar.

Boost Your Venue’s Amenities with MityLite

MityLite products will elevate your event venue to the next level. Explore our wide range of products to see which pieces will best fit your space and style. If you don’t see something you like, we also can create custom pieces based on your preferences.

Incontra l'autore

Jaycee Morrill

Collaboratore

Jaycee, con una laurea in User Experience Design e oltre 6 anni di esperienza nel marketing, è specializzata in outreach per organizzazioni non-profit, ospitalità e franchising. Offre spunti su come massimizzare il valore dei prodotti MITY Inc.